Verification (binding requirement)

Status 16th May 2017

Stiftung ear can request that you as a producer/authorised representative have your amount reports confirmed by an independent expert within a suitable period according to the criteria determined by stiftung ear (§ 27 paragraph 3 clause 3 and 4 ElektroG). Documentation requested by stiftung ear can only be recognised on the basis of these determinations. 

Effecting documentation by an independent expert

Independent experts are persons who, due to their expertise, are able to confirm that the notification submitted by the party obligated to notify stiftung ear corresponds to reality and that their position or relationship to the party obligated to notify allows for a truthful, objective statement to be expected. Therefore auditors, tax consultants, environmental auditors or experts for electrical and electronic waste disposal can be considered independent experts. The obligor can choose the expert freely. 

The amount reports, as the notifications, are to be submitted in tonnes [t] or kilogrammes [kg]. Within the scope of the verification there is a tolerance of ± 5 % for the respectively reported amounts.

The confirmation functioning as verification must be submitted to stiftung ear in the demanded extent within the period set and in the respectively requested manner. The following must be clearly stated in the confirmation provided by the independent expert:

  • Examination procedure
  • List of submitted documents

Extent and structure of documentation

The independent expert must make an examination assessment based on their examination of the producer’s statements/information or respectively documents on the following requested items.

1. Documentation for b2c electrical and electronic equipment that a) was placed on the market domestically, as well as b) that was exported abroad but placed on the market domestically beforehand.

Documentation for these notifications must be made separately for each type of report (a or respectively b) and for each type of equipment. You can find detailed explanation on verification for indirect export at.

Type of equipment Notification month [t or kg]
‘Type of equipment 1’  
‘Type of equipment 2’  
‘Type of equipment 3’  
...  
2. Documentation for b2b electrical and electronic equipment that (a) was placed on the market domestically, as well as (b) exported but placed on the market domestically beforehand.

Documentation for these notifications must be made separately for each type of report (a or respectively b) and for each type of equipment. You can find detailed explanation on verification for indirect export at.

Type of equipment Anual amount [t or kg]
‘Type of equipment 1’  
‘Type of equipment 2’  
‘Type of equipment 3’  
...  
3. Documentation for b2c waste equipment picked up at public waste disposal authorities (örE) (Pick-ups)

Documentation for these notifications must be submitted for each group. In principle the documentation is made by confirmation by an independent expert. In individual cases and only on actual request by stiftung ear can documentation be submitted by a weighing certificate. The minimum requirements towards a weighing certificate are published in Questions and Answers, What are the minimum requirements towards a weighing certificates? 

Group Amounts picked up at public waste disposal authorities [t or kg]
1  
2  
..  
6  
4. Documentation for voluntarily taken-back b2c waste equipment (‘Own take-back’)

Documentation for these notifications must be submitted for each type of equipment for which the producer/authorised representative is registered. In principle the proof is made by confirmation by an independent expert. In individual cases and only on actual request by stiftung ear can documentation be submitted by a weighing certificate. The minimum requirements towards a weighing certificate are published in Questions and Answers, What are the minimum requirements towards a weighing certificate? 

Type of equipment Notification month [t or kg]
‘Type of equipment 1’  
‘Type of equipment 2’  
‘Type of equipment 3’  
...  

The respective confirmation must state clearly that

  • the waste equipment reported as own take-back are of one type of equipment that the producer/authorised representative is registered for,
  • this waste equipment was reported as the type of equipment to which it is to be allocated according to the rules ear 18-001 to 18-006,
  • it is electrical and electronic equipment for which a proof of guarantee must be submitted (b2c equipment),
  • this waste equipment
    • was taken back directly by the respective registered producer/authorised representative, or respectively by a third party authorised to do so and 
    • does not originate from örE collection sites or handover facilities or collection (= pick up) systems. 
      The same applies if third parties act on order of the public waste disposal authorities (örE).
       
  • in case of an individual take-back system by the producer/authorised representative 
    • that shows the responsible authorities the installation of the take-back system and 
    • has transmitted a complete list of the take-back facilities
  • in case of a collective take-back system the authorised third party
    • has informed the responsible authority of the installation of the take-back system and has submitted 
    • a complete list of the take-back sites and 
    • a complete list of the responsible producers/authorised representatives to whom the amounts are to be allocated and 
    • details on the planned proportionate allocation to the responsible producers/authorised representatives.
5. Documentation for taken-back b2b waste equipment

Documentation must be submitted for each category and type of equipment 

Category Type of equipment Taken-back b2b waste equipment annual amount [t or kg]
1 ‘Type of equipment 1’  
2 ‘Type of equipment 2’  
... ...  
6 ‘Type of equipment n’  
6. Documentation of waste equipment prepared for re-use and recycled, recovered, disposed of and exported for treatment to countries in the EU or third countries

Documentation must be submitted for each category, state of annual total amount [t or kg].

Category Prepared for re use and recycled Recovered Disposed of Exported for treatment abroad
1        
2        
...        
6